Bylaws Summary

The board of directors of this club.

A member of this club’s board of directors.

A member, other than an honorary member, of this club.

The minimum number of participants, unless otherwise stated, who must be present in person or by proxy when a vote is taken: one-third of the club’s members for club decisions, and a majority of the directors for club board decisions.

Rotary International.

Year: The 12-month period beginning 1 July.

The governing body of this club is its board of directors, consisting of, at a minimum, the president, immediate past president, president-elect, secretary, treasurer and president of the Rotaract Club of Atlanta. The board may from time to time create other board positions.

One month before elections, members nominate candidates for president, vice president, secretary, treasurer, and any open director positions. The nominations may be presented by a nominating committee (which shall be chaired by the president elect and include the president and the president elect of the Rotaract Club of Atlanta), by members from the floor, or both.

The candidate who receives the most votes for each office is declared elected to that office.

If any officer or board member vacates their position, the remaining members of the board will appoint a replacement.

If any officer-elect or director-elect vacates a position, the remaining members of the board-elect will appoint a replacement.

The terms of office for each role are one year.

The president presides at club and board meetings.

The immediate past president serves as a director on the club board.

The president-elect prepares for his or her year in office and serves as a director.

The vice president presides at club and board meetings when the president is absent.

A director attends club and board meetings.

The secretary keeps membership and attendance records.

The treasurer oversees all funds and provides an accounting of them.

The sergeant-at-arms maintains order in club meetings.

An annual meeting of this club is held no later than 31 December to elect the officers and directors who will serve for the next Rotary year.

This club meets twice a month. Reasonable notice of any change or cancellation of the regular meeting will be given to all club members.

Board meetings are held each month. Special meetings of the board are called with reasonable notice by the president or upon the request of two directors.

Annual club dues are $400 per half year. These are paid semi-annually by July 31 and January 31. Annual club dues include RI per capita dues, subscriptions to an official magazine, district per capita dues, club fees, and any other Rotary or district per capita assessment. Members of the Rotaract Club of Atlanta who are under 30 for the entire semi-annual period pay only the RI per capita dues, subscriptions to an official magazine and district per capita assessment. It is noted that where club funds exceed $5,000 after all expenses, contingent or otherwise, have been taken into account, members will receive a credit pro rata for the excess in their next invoice.

The business of this club is conducted by voice vote or a show of hands except in the election of officers and directors, which is conducted by ballot. The board may also provide a ballot for a vote on some resolutions.

This club’s committees may comprise those listed in article 11, section 7, of the Standard Rotary Club Constitution, as well as any decided by the board.

The president is an ex officio member of all committees.

Each committee’s chair is responsible for the regular meetings and activities of the committee, supervises and coordinates its work, and reports to the board on all committee activities.

Before each fiscal year starts, the board prepares an annual budget of estimated income and expenditures.

The treasurer deposits club funds in a financial institution or institutions designated by the board, divided into two accounts: one for club operations and one for service projects.

Bills are paid by the treasurer or another authorized officer and approved by two other officers or directors.

A qualified person conducts a thorough annual review of all financial transactions.

Club members will receive an annual financial statement of the club. A mid-year financial report, with current and previous year income and expenses, is presented at the annual meeting.

The fiscal year is from 1 July to 30 June.

A member proposes a candidate for membership to the board and/or the membership committee, or another club proposes one of its transferring or former members.

The board approves or rejects the candidate’s membership within 30 days and notifies the proposing member of its decision.

If the board approves the candidate’s membership, the prospective member’s name is circulated to all club members, and if there is no written objection within 7 days, is invited to join the club. If there is an objection, the board decides on the procedure for that case and the decision of the board is final.

It is noted that Court Dowis is an honorary charter member of the club.

These bylaws may be amended at any regular club meeting. Changing the club bylaws requires sending written notice to each member 21 days before the meeting, having a quorum present for the vote, and having two-thirds of the votes support the change. Changes to these bylaws must be consistent with the Standard Rotary Club Constitution, the RI Constitution and Bylaws, and the Rotary Code of Policies.